Certificate in Federal Records Management Training

Why select this training course?

Are you interested in knowing more about government records management? For example, who is responsible for creating, storing and preserving federal records? What is involved in records management? What do records managers do, and many more? Well, you have come to the right place where the answers to all these questions will be appropriately addressed.

Record management employs an efficient and systematic means of controlling, creating, and maintaining records. It is the invariable process by which evidence is identified, processed, and stored strategically. The advantages of record management in an organization are indeed numerous.

First, appropriate record management is a viable tool for an institution’s litigation protection and risk management. When records are appropriately stored, it admits that organizations understand the legal implications of their activities, improve their consistency and ultimately ensure a backup in the event of a catastrophe. Equally, with record management, an institution or an organization stands to improve the delivery of services. Access to precise records at an accurate time means an organization can draw up a clear plan and strategy for organizing and evaluating activities. Most importantly, record management increases a brand’s reputation and further commands integrity from the public.

Nonetheless, all these cannot be achieved without appreciating the basic requirements of implementing a proper record management process. Moreover, record management requires some technical steps in a lifecycle process that involves creating and maintaining records for future reference. More than ever, this field has been posed with a great degree of change due to digital media’s introduction. Thus, the scope of the discipline is dynamic, requiring an umpteenth demand of keeping up with relevant stakeholders.

What is the life cycle of records management?

The Records Management life cycle refers to the life span of a record from when it was created to when it is discarded. It passes through three basic cycles: creation, use and maintenance, and deletion.

What covers the mandatory management of federal records?

Every country’s Federal Records Act (or equivalent) establishes the legal framework by which federal records are adequately managed, especially through their life cycle.

The Certificate in Federal Records Management Training by Rcademy was created to equip records managers and persons interested in records management with the essential understanding of what constitutes an ideal record management process. This training course by Rcademy will enable you to acquire the digital skills required to perform record management tasks and even archiving in line with industry standards.

Who should attend?

The Certificate in Federal Records Management Training by Rcademy is ideal for:

• Graduates: seeking employment opportunities and looking to embrace a new field
• Masters and Postgraduate students: looking to research more about the course
• Professionals (Recordkeepers): with background knowledge of the course looking to understand more theoretical underpinnings and practical application of the course
• Business Directors
• A Business Operation Manager
• Academicians fields relating to records management like people who will join Masterclass for Executive Secretaries and Personal Assistants

What are the course objectives?

• Understand what record management entirely entails
• Learn the prerequisite skill in keeping records successfully
• Understand how to define a record plan and implement a record-keeping philosophy
• Understand record management in the context of electronic media
• Learn the roles and responsibilities of record-keeping in organization
• Know how to implement record-keeping requirement analysis in organization
• Learn the methodologies of metadata and its application
• Learn how to create a comprehensive record management plan
• Understand the process of record indexing and retention
• Learn how to conduct record appraisals
• Learn how to implement a records management plan properly
• Get briefed about the practices in record management
• Understand the process of monitoring and controlling a records management system
• Learn how to deploy effective risk management strategies

How will this course be presented?

This course will be presented in class activities, seminars, ICT classes and practical exercises. In addition, students will be encouraged to participate in group discussions and peer learning to gain further mastery of the course’s theoretical knowledge and practical application. Students’ assessments will be based on reports, essays, and practical assignments. Similarly, students will be access to online materials to further help them understand more.
At Rcademy, emphasis is placed on a practical approach towards learning. As a result, students will be expected to engage in collaborative research when necessary.

What are the topics covered in this course?

The Rcademy’s Federal Records Management Course is an 11-moduled course with sequential order of topics. The course starts with an introduction to records management and ends with a discourse on disaster management.

Module 1: Introduction to Federal Records Management

• Fundamental definitions and conceptualisation of record management
• The significance of records in organisations
• Roles of record management units in organisations
• Types of records
• Essential features of a record
• The lifecycle of federal records
• The stages of a federal record’s life cycle
• Active or current records
• Semi-active or semi-current records
• Inactive or non-current records

 Module 2: Classification of Records 

• Records classification
• Types of record classification
• System record indexing
• Records Retention
• Disposition

Module 3: Introduction to the Indexing of Records

• Introduction to Indexing
• The process of indexing
• Record retention
• Retention periods
• How to design a records retention schedule
• The basics of records transfer processes

Module 4: Metadata in Records Management

• What is Metadata?
• Significance of metadata
• The types of metadata
• Methodologies for the collection and application of metadata
• Records appraisal

Module 5: Importance of Conducting Records Appraisal

• Tools for record appraisal
• The conduct of a records appraisal
• Basics of records inventory
• The standards and policies of records management

Module 6: Various Standards of Record Management

• De-facto standards of RM (Record Management)
• De-jure standards
• The value of standards in record management

 Module 7: Quality Management Systems

• Record management requirements
• Record management practices
• Record management procedures and policy

Module 8: Goals of Record Management Policy 

• The roles of record management
• The provisions of record management policy
• The implementation of record management policies and procedures
• Record management responsibilities

Module 9: Electronic Records Management 

• Introduction to Electronic Records Management
• Fundamentals of electronic records management
• The requirements of electronic records management
• Criteria and vendor evaluation when acquiring a record management system
• Implementation of electronic records management systems

Module 10: Compliance and Regulatory Affairs

• Data protection
• International standard of practice and code
• Legal concerns in life cycle record systems
• Information sources

Module 11: Record Management and Planning for Disasters

• Various types of disasters
• Measures against disaster prevention and response
• How to protect and manage vital records
• Measures for protecting electronic records
• Monitoring and auditing of record management systems
• Record management after the occurrence of a disaster