Certificate in Secretarial Science Course

Why select this training course?

Secretaries play a critical role in the day-to-day operations of every administrative office. They organize and manage the functions of the office by helping executives, other employees, and customers. Depending on where a secretary works, the job description is similar to executive assistants, clerks, office managers, etc.

People often ask what a secretarial science program is. What skills are needed to become a secretary? This Secretarial Science Course by Rcademy covers all you need to know about secretarial science. This is the perfect course for secretaries looking to improve their professional qualifications. It is also suitable for high school and diploma graduates looking to settle down with a career in secretarial roles. Persons participating in this course will learn the hard and soft skills needed to excel in the secretarial career path.

As an organization, the certificate in secretarial science course will add benefits such as having skilled and experienced secretaries, increased efficiency in the works of your secretaries, improvement in the professional lives of your employees, better office management and administrative assistance, prevention of skill redundancy amongst their secretaries, and lastly, positive. Professional attitudes from your employees contribute to a better office atmosphere.

What is secretarial science?

Secretarial Science is a program that exposes an individual to basic knowledge about office administration while preparing them with the necessary skills required to execute office duties and responsibilities.

What is the most difficult part of being an admin assistant?

Being an admin assistant comes with its difficulties. Some of them include having to execute time-sensitive tasks within a short given time, dealing with demanding colleagues, regular interruptions, and large unending workloads, among several others.

The Certificate in Secretarial Science Course by Rcademy was designed to accommodate professionals who will have to deal with their regular jobs while undergoing the training. The training methods are flexible, and students can work at their pace to achieve their certification. The labor market is gaining more prospects than it needs, which makes each professional responsible for securing their space in the industry. Suppose you are bothered about whether there is a degree in secretarial science. This training course will give you the suitable skillset and certification to prove your expertise.

Who should attend?

The Certificate in Secretarial Science Course by Rcademy is ideal for professionals and high school diploma or GED certificate holders who are looking to make a career as a:

•    Secretary
•    Administrative Assistant
•    Executive Assistant
•    Personal Assistant
•    Office Manager
•    Book-keeping Assistant
•    File Clerk
•    Receptionist
•    Data Entry Clerk

What are the course objectives?

The objectives of The Certificate in Secretarial Science Course by Rcademy include:

• Learn how to assist customers, colleagues, and executives in a professional setting
• Learn how to make appointments, answer phone calls, type correspondence, file paperwork and take care of other work documents
• Acquire basic office skills like typing, using organizational software and professional communication
• Know how to use office equipment, manage an office, organize working space, and relate with customers and other employees
• Learn how to type quickly, take accurate notes during meetings, and transcribe audio recordings
• Acquire soft skills such as decision-making and time management to excel at their work
• Know how to behave ethically, assist in managing the operations of their superiors and make other professional decisions traditional to their role
• Develop the accuracy, initiative, preparedness, and discipline needed to excel as a secretary
• Improve existing skills to match the latest workplace requirements

How will this course be presented?

The Certificate in Secretarial Science course by Rcademy is designed to utilize more practical learning over theoretical learning. Experts teach the topics with experience in their areas of specialization. Students can learn from the depth of their experience and ask questions through the mediums provided.

Students are to practice the skills they learn and use them often to gain mastery. Most of the topics under the course will require the student to have access to a computer or laptop. There will be assignments and assessments at various points to test your comprehension of what you have learned. You will also take an examination at the end of the course, and the results will enable you to get your certificate.

What are the topics covered in this course?

The topics covered in this secretarial science course include:

Module 1: Introduction to Secretarial Science

• What is secretarial science?
• Who is the secretary?
• Skills needed to be a professional secretary
• Conceptualizing the job description of a secretary

Module 2: Projects Administration

• Meaning of project administration
• Factors to consider in project administration as a secretary
• Projects planning and coordination for supervisors and workplace superiors
• How to finalize and review project administration

Module 3: Implement Workplace Information Systems

• Identifying information sources
• Collecting, analyzing and reporting information
• Implementing information systems
• Preparing for information system changes

Module 4: How to Draft Complex Documents?

• Basic Principles in drafting official documents
• Types of official documents
• Critical differences in official documents
• How do draft texts, memos, emails, messages, and reports?
• How to edit and proofread documents?
• Tools for editing and proofreading documents
• How to prepare the final documents?
• Produce documents in a presentable manner

Module 5: Workplace Occupational Health and Safety

• What is workplace safety?
• How a secretary contributes to workplace occupational health and safety?
• Role of Supervisors in promoting occupational health and Safety

Module 6: Professional Communication

• Overview of professional communication
• Choice of words and expression
• Adequate understanding of official languages
• Body language
• Developing self-confidence
• Listening skills
• Personal qualities that show distinctiveness and ingenuity
• Telephone skills, transferring information, and closing calls

Module 7: Spreadsheets 

• Preparing and developing a spreadsheet
• Working with functions and formulas
• Managing tables
• Enhancing your workbook
• Data entry and book-keeping

Module 8: Word Processing 

• Using word processing tools to manage your documents
• Using formatting tools
• Using time-saving tools
• Editing tools to use as a secretary

Module 9: Using Presentation Software as a Secretary 

• Uses of presentation software
• Tools for creating and designing presentations
• Characteristics of a good presentation
• Adding relevant visuals and pointers using presentation software?
• Creating an engaging presentation
• Making the most of a PowerPoint presentation

Module 10: Transcription

• Transcribing meetings from audio recordings
• Proofreading and editing transcribed documents
• Developing complete meeting records using shorthand

Module 11: Business Mathematics for Secretaries

• Inventory Management
• Billing
• Desktop publishing

Module 12: Soft Skills Needed to Function Effectively as a Secretary in the Digital Age

• Dealing with supervisors and workplace superiors
• Responding to customers and business associates
• Organizing the tasks and schedules of superiors
• Ethics and professional behaviors
• Keen attention to detail
• Strong oral and writing skills
• Time management skills