Electronic Documents and Records Management Systems (EDRMS) Training Course

Why select this training course?

Do you want to understand how to integrate a records management system into your workplace? Are you interested in using the latest technology tools to organize and keep track of your office documents? Then this Rcademy course is a great place to start. When it comes to electronic documents, it is crucial to understand how to keep proper track of them using a well-developed records management system. In most cases, it is feasible to maintain track of the several versions of a particular document or record that various users have edited. Digital asset management, document imaging, workflow management systems, and records management systems are considered components of business content management. Records management, however, refers to an organization’s systematic management of its records to satisfy its operational demands.

Electronic records management systems and the importance of document and record management are discussed in this highly engaging Rcademy training course. It will teach participants how to use ICT tools, apps, and procedures to manage information effectively. In addition, participants will learn how to plan, design, and implement an electronic document and records management system in this course (EDRMS).

What are electronic documents and records management systems (EDRMS)?

Electronic Documents and Records Management Systems is a system that ensures that information is stored and accessible digitally.

What is an electronic document management system (EDMS)?

An Electronic Document Management System refers to advanced software purposely made to replace obsolete and manual systems by centralizing an organization’s relevant and significant documents and materials.

document and records. This will help them contribute immensely to the organization where they work, especially in handling and organizing information effectively. In addition, the learners will be able to create a categorization system for their businesses after attending this training course, thereby having smoother business operations and processes, which will inevitably lead to an overall increase in return on investment.

Who should attend?

The Electronic Documents and Records Management Systems (EDRMS) Training Course by Rcademy his training course is designed for:

• Compliant Officers in professional or technical organizational settings
• Managers of Information Security and Records Administration
• Operation managers and administrators of businesses and organizations
• Engineers and resource planning professional project managers and project execution personnel in IT or technology-oriented firms
• Regulators, best practices, and compliance professionals
• Personnel in charge of procuring goods and services
• Supervisors of Industrial Processes and officials from the Human Resources department

What are the course objectives?

The objectives of The Electronic Documents and Records Management Systems (EDRMS) Training Course by Rcademy is designed to enable attendees to:

• Learn about electronic documents and records management systems in terms of their components, legal responsibilities, and international standards (EDRMS)
• Recognize the legal ramifications of using electronic records and papers
• Learn how to set up an electronic system for organizing data
• Understand the intricacies of EDRMS components and how to determine which components are necessary for their organizations
• Know the basics of digital signatures and how they function
• Organise and control documents, including folders and forms, to reduce document distribution costs
• Recognize the various EDMS technologies and automation processed for records management
• Develop critical competencies in the implementation of EDRM systems focusing on engineering, projects, and operational processes in the business world
• Understand the processes for documentation and archiving of operations, assessment of legal concerns, information compliance rules, and management approval of digital signatures

How will this course be presented?

An array of teaching methods will be employed to engage students in this Electronic Document and Records Management Systems (EDRMS) training course. Professional facilitators will be responsible for guiding the participants through the modules of this training course. The facilitators will use real-world examples to teach concepts and engage the participants in a debate based on the knowledge they might have acquired during the course.

The training will utilize real-world examples to illustrate the concepts in the modules and use group exercises to create a more hands-on learning experience for the participants. Case studies will also be used to present techniques of best practices in electronic documents and records management. In addition, key success variables will be discussed in depth during this training course. Participants are urged to provide examples of genuine problems from their organizations or industries for discussion privately.

In addition to group talks, the trainer will provide one-on-one time. Participants will learn from instructors who are experts in documents, records, and information management. To provide participants with the maximum value, we have carefully chosen Records Management facilitators from among experts who have experience working at provincial or national archives and records services.

What are the topics covered in this course?

Module 1: Introduction to Records Management

• Defining key terms and concepts of records management
• Sources and uses of information
• Importance of record-keeping for an organization
• Introduction to electronic documents

Module 2: Legislative and Regulatory Framework for EDRMS

• Laws governing records management
• Introduction to information protection
• Regulations and norms
• Electronic Communications and Acts (ECAs) and other relevant regulations
• Legal principles of electronic documents

Module 3: Electronic Records Classification

• Introduction to Classification
• The distinction between manual records and electronic records
• The basics of electronic document management
• Documentation versus records

Module 4: Records Management Policy and Standards

• Regulatory requirements, i.e. ISO 9000
• Standards of records management
• The cost of noncompliance with standard policies
• Information risk in the context of EDRMS

Module 5: Implementing Electronic Records Systems

• Incorporating change management into the EDMS/EDRMS implementation
• Systems for managing documents and records
• Strategies and procedures for implementing EDMS/EDRMS in the workplace
• Management of change throughout the implementation phase.

Module 6: Execution of a Company’s Operations Using EDRMS

• A document’s path through a company’s workflow
• Retrieving and classifying electronic documents
• Retrieval and use of information from documents
• eForms vs Word templates: a comparison
• Modeling of business processes and workflows
• Creating a plan for information sharing

Module 7: Document Imaging

• Guidelines for the adoption of document imaging
• Capturing documents using software
• Techniques and benefits of image enhancing
• Control of dispersed, document-centric operations from a centralized location
• Annotation tools for right-clicking on a document
• Using biometric rights management to enhance document security
• A comparison between document imaging and document management

Module 8: Monitoring Electronic Documents and Records Management Systems

• Migration of data across different systems
• Authentication, authorization, and auditing of electronic documents
• Retrieving and classifying electronic documents
• Digital rights management from the standpoint of document security

Module 9: Project Planning for EDRMS

• An Introduction to the Field of business process management
• Digital-age information management
• The process of producing documentation
• E-forms development and distribution

Module 10: Using EDRMS in a practical manner

• Aspects of interoperability and interfacing
• System choices: off-the-shelf versus customs
• Scanning capabilities and card/folio-based systems
• The comparison between on-demand and on-site document management models