Certification in Records and Information Management Course

Why select this training course?

Are you curious about where to get the best course on Records and Information Management (RIM)? Or you are keen on knowing what Records and Information Management is all about and how it could be deployed for the benefit of your organization. Well, you are at the right place.

For relevant institutions and organizations setting out to manage records and information effectively, this training course by Rcademy contains information pertinent to achieving such. It is important to understand that there are several benefits corporate organizations and government institutions can derive when their employees take this course. Firstly, the security of records and information, an essential part of RIM, is not limited to storage sources, as previously thought. When the records are not stored and secured appropriately, institutions could be attacked physically and receive cyber-attacks leading to the loss of vital information and documents.

As such, the discipline is delicate. It must be handed to public professionals who have been well-trained in the best practices of information security and the standard policies and guidelines of the discipline. However, there is no better platform to understand Records and Information Management than choosing Rcademy effectively. Furthermore, as the field is increasingly getting exposed to modern-day technology and digital media, it is only necessary that stakeholders learn how to evolve seamlessly. In a nutshell, this Rcademy training course will ensure students have an in-depth understanding and knowledge of what makes ‘record’ and ‘information”’.

What is the role of records and information management in an organization?

The role of Records and Information Management is to ensure the proper use and maintenance of an organization’s records, provision of relevant information to ascertain compliance with established guidelines, and responsible for the disposal of irrelevant data.

Why are records and information management important?

Records and Information Management is important because it makes records and information accessible at any given time, provided the data remains relevant. In addition, it sets the rules for the creation, use, preservation, deletion, and retrieval of data.

The Certificate in Records and Information Management Course by Rcademy is a ten-moduled course designed to help relevant stakeholders understand the concept, practice, and what makes a successful RIM method. The RIM unit is the livewire of the organization’s overall activities. The relevance of this unit is in its role as the parent of all other sectors, fostering business operations faster and improving the organization’s overall efficiency. This is only necessary as organizations, especially multinational ones, encompass a vast scope of the process while constantly facing a daily deluge of data and information. The relevance of records management and information management ensures an organization achieves clarity of plans and objectives.

Who should attend?

The Certificate in Records and Information Management Course by Rcademy is ideal for;

•    Graduates: seeking employment opportunities and looking to embrace a new field
•    Masters and postgraduate students: looking to research more about the course.
•    Professionals: working in related fields
•    Stakeholders, including members of organizations: responsible for decision making
•    Human resource professionals
•    Policymakers

What are the course objectives?

Students who take The Certificate in Records and Information Management Course by Rcademy stand to:

• Understand the knowledge and principles of the best practices of records and information management
• Learn the appropriate awareness and ability to devise strategies and plan against disasters
• Understand the necessary skills to manage and maintain records and information
• Learn how to transform from the traditional model of managing records to electronic means
• Understand the required skills to handle electronic data maintenance
• Through this course, public sector professionals’ electronic records and information management systems
• Grasp better decision-making skills on how to use records and information
• Learn how to navigate between data sharing and security through effective management
• Be more confident in taking on roles and responsibilities of records and information management more.

How will this course be presented?

This course will be presented in class activities, seminars, ICT classes, and practical exercises. In addition, students will be encouraged to participate in group discussions and peer learning to gain further mastery of the course’s theoretical knowledge and practical application. Students’ assessments will be based on reports, essays, and practical assignments. In the same vein, students will be access to online materials to help further them understand more.

At Rcademy, emphasis is placed on a practical approach towards learning. As a result, students will be expected to engage in collaborative research when necessary.

What are the topics covered in this course?

The topics covered in this course on records and information management include:

Module 1: Overview of Records and Information Management

• Introduction to Records and Information Management
• Definitions of records and information
• Common types and examples of records
• Types of information
• Features of records and information
• The historical background of records and information management

Module 2: The Principles of Record and Information Management (RIM)

• Overview of key principles in Records and information management
• The concept of life cycle records
• The concept of continuum
• The principle of arrangement and description
• Ethics of RIM
• User needs
• User needs analysis
• Functional analysis
• The methodology of mapping information
• System designs
• The framework of an organization and the implication for a successful RIM
• Risk management

Module 3: Design and Management for Recordkeeping

• Tools for designing records
• Designing metadata and retention schedules
• Applying the principles of indexing and classification
• Management of physical storage issues

Module 4: Compliance and Regulatory Affairs

• Data protection
• International standard of practice and code
• Legal concerns in life cycle record systems
• Information sources

Module 5: User Needs and Relations

• Analysis of user needs
• How to implement records management policies and policies?
• Development of user training sessions in an electronic setting
• How to ensure user compliance?
• Performance Analytics

Module 6: Practice of Appraisal and Principles

• Approaches to appraisal methods
• Legal issues
• Appraisal decision documentation
• How to determine storage methods and media in RIM?
• Records Identification
• How to access risks in RIM?

Module 7: The Benefits of Records and Information Management

• Accountability and efficiency
• Transparency
• Effective disaster management
• Improvement in decision making
• Reduction of costs

 Module 8: Factors Behind a Successful Records Information Management System

• Knowledge acquisition
• Regular training of employees
• Authority of accessing records
• Proper orientation and training
• Enforcement of data privacy policy
• Confidentiality
• Effective compliance team

 Module 9: Factors that Affect an Established RIM

• Technological preparedness
• Competent management
• Adequate training
• The availability of resources
• Healthy work environment

Module 10: Challenges to Effective Records and Information Management

• Overview of challenges facing records and information management
• Lack of awareness among stakeholders
• Lack of advanced technologies
• Budgetary constraints
• Legal concerns; ownership and recordkeeping issues
• Knowledge management and relationship with RIM